Most companies have considered email migration at some point. The process can be very difficult but it can make your organization better at the end. You should consider, therefore, yourself fortunate if you have never needed to go through the migration process. However, there is a good chance you will be forced to change your platforms at some point. One of these platforms is Office 365.
Moving your email to Office 365 can be particularly stressful. But with adequate preparation and planning, you can ease the process. One thing you should understand is that the process of switching your servers from on-site servers to online ones has added benefits including lower cost over time because you will never need on-site servers again.
The reasons why you should move your email to Office 365 vary from one to another but before doing that, there are crucial things which you ought to seriously consider. Here is a list of some essential things that you should consider before the migration to Office 365 as recommended by Entrance consulting, Sharepoint services company. They are expert office 365 and sharepoint consultants.
- How much will the migration process cost you?
- Is there any possibility for you to lose data in the migration process?
- How long will the process take?
- Will you be required to migrate your directory when migrating the email systems?
- The possibilities of a downtime during the migration process.
- Possibility of delays in email routing.
Why should you consider migrating your email to Office 365?
It is cheaper
Office 365 is cloud-based. So you are required to pay a monthly subscription fee which can vary depending on your business requirement. This is cheaper than hosting your own email since you will have cut the costs of buying on-site servers and hiring IT staff to manage them. It also offers you the opportunity to buy annual license.
Office 365 is accessible anywhere as long as you have access to internet connection. So you don’t have to rely on your servers. Through this, you gain full-time access to the latest Microsoft applications and services.
Saves your maintenance and update resources
If you own an in-house server, you will be required to arrange and pay for the regular updates and maintenance. This process will drain your resources and consume a significant amount of your time. However, Office 365 automatically updates itself and this happens without your knowledge. So, the only maintenance costs required is only the subscription fee which will vary according to your usage.
Most email platforms will download emails from your servers to your device. Once that happens, the email is then deleted from your service provider and can only be accessed from your device. Most people will back up their PC’s to minimize the risk of losing all their emails in the case that the device is stolen or gets destroyed. This process can be costly and time consuming.
However, Office 365 stores your mailbox and provides your device with its copy. In the case that your device is stolen or fails, all you will be required to do is to connect to your new device to your Office 365 and you will be able to access all your emails – the same way you left them.
Better delivery success
Since all your emails will be originating from Microsoft servers, there is little possibilities of them being classified as SPAM and end up in your SPAM box or get blocked by SPAM filters and firewalls.
Most email platforms use the Simple Mail Transfer Protocol (SMTP) Reverse and the Domain Name System (DNS) lookup. This technology checks decides is the email is a SPAM or not by checking the sender. However, Office 365 reports your reverse lookup as Microsoft hence reducing the chances of your emails being classified as SPAM.